Urgent PAIA Compliance Update: New Legal Requirements

Urgent PAIA Compliance Update: New Legal Requirements

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Recent developments from the Information Regulator have brought to light crucial changes to PAIA compliance. Though several forms were repealed back in August 2021, it has been observed that many entities continued using these outdated forms. To ensure the right of access to information remains intact and consistent across all bodies, the use of newly prescribed forms is now a legal requirement. Entities are mandated to make these changes within a 14-day window.

 

Everything You Need to Know About the Recent Changes

On 06 October 2023, the Information Regulator made a significant announcement about changes to PAIA (Promotion of Access to Information Act) compliance, which have immediate implications for both public and private entities.

 

Background:

In August 2021, the Minister of Justice and Correctional Services took the step of repealing several PAIA forms. However, it has come to the attention of the Information Regulator that many entities continued to use these outdated forms. As a result, to ensure the right of access to information is upheld and streamlined, the use of the newly prescribed forms is now being enforced as a legal requirement.

 

Key Changes:

Repealed Forms: The following PAIA forms were repealed in August 2021 and should no longer be used or displayed:

 

Form A (Request for access to the record of a public body)

Form B (Notice of Internal Appeal)

Form C (Request for access to the record of a private body)

New Prescribed Forms: Entities are now mandated to upload the following forms to their websites:

 

Form 02 – Request for Access for record (Public and Private Bodies)

Form 03 – Outcome of request and fees payable (Public and Private Bodies)

Form 04 – Internal Appeal  (Public Bodies only)

Immediate Action Required:

 

Entities must update their websites with the new forms within a strict 14-day deadline. The urgency stems from the need to ensure consistency and compliance across all entities, ensuring the right of access to information is not hampered.

 

How LabourNet Can Assist:

At LabourNet, we are committed to ensuring that our clients stay ahead of compliance updates. Our consultants are equipped with the knowledge and resources to guide you through these changes. We will be reaching out individually to offer tailored support and ensure that the transition is seamless for your organization.

 

Stay Updated:

The regulatory landscape is ever-evolving. We recommend subscribing to our newsletter and notifications for real-time updates on any further changes that could impact your business.

 

If you have any immediate questions or concerns, please feel free to reach out to our dedicated team at LabourNet. We’re here to ensure your compliance journey remains smooth and hassle-free or for additional information view our socials FacebookInstagramLinkedInYouTube

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