TERS & your Payroll

A comprehensive document outlining how to implement TERS in your payroll

Want to download these document? view the download links below:

 

Payroll Managers Checklist A

Employer

      
 

Tax Clearance Certificate

Company Covid-19 Start Date

Company Covid-19 End Date

Registered Employer representative

Payroll data in electronic format

 

Payroll Managers Check List A

 

TERS

Yes

Yes

Yes

Yes

Yes

  

Reduced Worktime

Yes

Yes

Yes

Yes

Yes

  

Illness benefit

Yes

  

Yes

Yes

  

Death Benefits

Yes

  

Yes

Yes

  

ETI

Yes

Yes

Yes

Yes

Yes

  

Deferral of employees Tax

Yes

Yes

Yes

Yes

Yes

  
            

Employee

 

Certified employee ID document

Employee Covid-19 Start Date

Employee Covid-19 End Date

Employee Banking Details

Employee Dependent Details

Employee beneficiary details and further particulars to % splits

Employee Residential and Postal details

Employee e-mail address if present

Occupation

Education details / highest level

Remuneration current and historical

TERS

Yes

Yes

Yes

Yes

   

Yes

  

Yes

Reduced Worktime

Yes

Yes

Yes

Yes

  

Yes

Yes

Yes

Yes

Yes

Illness benefit

Yes

  

Yes

  

Yes

Yes

Yes

Yes

Yes

Death Benefits

Yes

  

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

ETI

Yes

Yes

Yes

   

Yes

Yes

  

Yes

Deferral of employees Tax

Yes

Yes

Yes

   

Yes

Yes

  

Yes

Payroll Managers Checklist B

Payroll Manager Check List B

 

Tax Clearance / EMP201

UI19

UI2.7

UI2.1B

UI2.2

UI2.8

UI2.5

UI2.6

UI53

 

TERS

Yes

         

Reduced Worktime

Yes

Yes

Yes

Yes

 

Yes

    

Illness benefit

Yes

Yes

Yes

 

Yes

Yes

    

Death Benefits

Yes

Yes

   

Yes

Yes

Yes

Yes

 

ETI

Yes

         

Deferral of employees Tax

Yes

         
 
 

Employer Confirmation

Employee Confirmation

Employee ID

Payroll History in electronic format

Employers Account Details

Employee Master details

Employee Remuneration History

Death Certificate

  

TERS

Yes

Yes

Yes

Yes

Yes

Yes

Yes

  

Reduced Worktime

Yes

Yes

Yes

Yes

  

Yes

  

Illness benefit

Yes

Yes

Yes

Yes

  

Yes

  

Death Benefits

  

Yes

Yes

  

Yes

Yes

 

ETI

   

Yes

Yes

 

Yes

  

Deferral of employees Tax

  

Yes

Yes

Yes

Yes

Yes

  

Payroll pre-COVID and Payroll Post-COVID

Process

Pre-COVID

Post-COVID

Employee Master file

Minimal information – information as required or compulsory for SARS submission

Holistically employee data

Recording of employee Beneficiaries

Only required by 3rd parties and usually maintained and stored on their side.

Recording of employee’s beneficiaries to be available and on hand should a claim be required from UIF.

Access to data and maintenance

Generally, the individual would be on site in a secure environment accessing the payroll application on a locally hosted server and application

Access to data to any party at anytime from anywhere.

Data storage employee.

The conventional employee file with relevant data / paper-based source.

Paper “Less” and not Paperless access to data where source documents are uploaded in the cloud.

Availability (the on and off switch)

Very site dependent, power, server, network availability, Speed, Priorities on network

The IoT DR, fail overs, 99.95% up time concurrent processing, multi-tenant, best of breed and evolving platform.

Platform

Local installed application, only available within VPN or remote desktop.

Cloud, preferred supplier

Delivery and service.

Key man dependency

Blueprint framework – introduce, familiarize and start to use framework to eliminate dependencies

Collaboration

A very centralized workforce.

Decentralized HCM model where multiple users are exposed to what they are accountable for and only that.

Workflow

Manual best practice and usualy the central departments preference

Blueprint driven workflows with spread accountability and a wide casting of net to gather holistic employee data.

Employee / Manager

Process driven making use of forms and signatures.

Workflow / platform driven and validated via electronic workflow and an approval

Communication

Billboard, Communique and meeting driven

Electronic e-mail, USSD, SMS etc.

Risk

Accountable and Responsible

Accountable but the responsibility of organigram.

Vendor Support

Site dependant

Anywhere, anytime.

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